In event management, the use of technology is becoming more and more common. From projection systems, online ticketing, wearable devices, to the integration of social media into the event, the use of technology is becoming more and more common.Technology is a powerful tool that can significantly enhance the attendees' experience. However, it can also present a number of challenges that need to be addressed to avoid problems during the event.
Most common technical problems at an event
Nowadays, technology is already part of event organisation. And while it can significantly enhance the attendee experience, it can also present challenges that need to be addressed to avoid problems during the event. Here are the 6 most common technical issues that can arise at an event and how to avoid them:
Internet connection failures: Internet connectivity is essential for many aspects of the event, from ticket sales to live streaming. To avoid this problem, make sure you have a high-speed internet connection and consider having a backup connection in case the main one fails.
Problems with the app: If you are using a mobile app for the event, make sure you test it thoroughly before launching it. It is imperative that it is easy to use, fast and works well on a variety of mobile devices. It is also important to provide technical support for users who may have problems with the app.
Problems with projection: If you are using projections at your event, make sure you test them at the venue before the day of the event. You should also check that the image quality is good and that the size of the projection is suitable for the audience. Another thing to make sure you have is that you have a projection technician on site to solve any technical problems that may arise.
Sound system failures: As we have discussed on more than one occasion, sound is an essential part of any event. Make sure you have a high quality sound system and test the system before the event. It is also important to have a sound technician on site to solve any problems that may arise during the event.
Problems with lighting: Lighting can significantly enhance the atmosphere of the event. Make sure you have a suitable lighting system and test the system before the event. The same applies to sound, it will be very important to have a lighting technician on site to solve any problems that may arise during the event.
Security issues: Security is a major concern at any event, especially if technology is being used. Have adequate security protocols and measures in place, such as firewalls and secure authentication systems, and make sure all staff have security training.
In conclusion, make sure you are prepared for the most common technical problems, and have adequate security measures in place, to make your event a technical success.
The importance of technical planning in event production
Technical planning is a crucial part of any event production.. From small meetings to large festivals, technology plays a key role in creating unique and unforgettable experiences for attendees. However, a lack of technical planning can lead to problems that can ruin the attendee experience and compromise the reputation of the organising company.
That is why you should know that a proper technical planning starts long before the day of the event. The first thing to know is that it is important to consider the location of the event and the specific technical needs of the space, such as internet connectivity, lighting and sound. The specific needs of the event, such as image projection, live streaming and video recording, should also be taken into account.
The next step is to selecting the right technical equipment for the needs of the event. It is important to work with an experienced audiovisual partner who can handle any technical problems that may arise during the event. Choosing the audiovisual provider that best suits your needs can also help ensure that you are using the latest technologies and trends in event production.
Communication between the technical team and the production team is also crucial. Technical details should be discussed and agreed in advance to avoid problems on the day of the event. At VA 361 Productions, we put a project manager in charge of each project. In this way, this profile works as an intermediary between the client and the entire technical team. This way we make sure that everyone is on the same page to avoid misunderstandings that could affect the production of the event.
Technical planning also involves testing equipment and sound before the day of the event.. This can help identify technical issues that may arise and address them before the event begins. In addition, having a backup strategy in case of unforeseen technical failures can help minimise the negative impact on the attendee experience.
Finally, it is important to remember that technical planning does not end after the event. Post-event evaluation can help identify technical problems and areas of improvement for future events. This information can be used to improve the quality of future events and ensure customer satisfaction.
To sum up, technical planning is crucial to ensure your event is a success. From lighting and sound to internet connectivity and projection, every technical detail needs to be carefully considered to ensure your event runs smoothly. If you need help with the technical production of your event, do not hesitate to contact our team of audiovisual production experts.. We will be happy to help you make your event the way you have always dreamed it would be.